Privacy Policy

At Spellwiz, we are committed to protecting the privacy and personal data of our users, including students, parents, teachers, and schools. This Privacy Policy outlines what data we collect, how we use it, and your rights regarding that data.

 

1. Who We Are

Spellwiz is an educational platform designed to support spelling and literacy learning in schools and homes. Our services are operated by Searsol Limited, located at Unit 7, Greenogue Business Plaza, Rathcoole, Co. Dublin, D24 F9WC.

If you have questions about this Privacy Policy, contact us at: info@spellwiz.com

 

2. Information We Collect

2.1 Account Information

  • Name
  • Email address (teacher/parent)
  • School name (for school accounts)
  • Class/year group
  • Username and password

 

2.2 Student Data

  • First name or initials (optional)
  • Progress data (e.g. scores, spelling performance)
  • Assigned activities
  • Login activity

 

2.3 Technical Data

  • IP address
  • Device/browser information
  • Usage statistics and interaction logs (e.g. time spent on activities)

 

2.4 Payment Data (Home Users Only)

  • Billing information (processed securely via third-party payment providers – we do not store credit card details)

 

3. How We Use Your Information

  • Provide and personalise learning experiences
  • Track student progress and performance
  • Support teachers in monitoring classroom activity
  • Respond to queries and offer support
  • Improve our platform and content
  • Comply with legal obligations

We do not use your data for marketing purposes without explicit consent.

 

4. Legal Basis for Processing (GDPR)

  • Contract: To deliver the Spellwiz service to users.
  • Legitimate interests: To maintain and improve platform functionality.
  • Consent: For optional features or communications (you may withdraw consent at any time).
  • Legal obligation: To comply with applicable laws.

 

5. How We Store and Protect Your Data

  • All data is securely stored on encrypted servers within the EU/EEA (or other GDPR-compliant regions).
  • We apply industry-standard security practices to protect data from loss, misuse, or unauthorised access.
  • Access to student data is limited to authorised school staff and Spellwiz support personnel under strict confidentiality agreements.

 

6. Sharing of Information

We do not sell or rent personal data to third parties. We may share data only with:

  • Trusted service providers (e.g. cloud hosting, payment processors) bound by data protection agreements.
  • Schools or parents to provide learning insights.
  • Authorities if required by law (e.g. safeguarding or legal investigation).

 

7. Data Retention

  • We retain user data only as long as necessary to provide services or as legally required.
  • Student data will be deleted:
    • After 12 months of inactivity
    • Upon request from the school or parent
  • You may request deletion of your data at any time (see Section 9).

 

8. Children’s Privacy

Spellwiz is designed for use by children under the supervision of schools or parents. We:

  • Collect only minimal data needed for educational use.
  • Rely on schools to obtain parental/guardian consent under GDPR or equivalent laws.
  • Do not display ads or share children’s data with third parties for marketing.

 

9. Your Rights (GDPR)

You have the right to:

  • Access a copy of your personal data
  • Correct inaccurate or incomplete data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Withdraw consent at any time
  • Lodge a complaint with the Data Protection Commission (Ireland) or relevant supervisory authority

To exercise your rights, contact us at info@spellwiz.com.

 

10. Cookies

We use essential and performance cookies to operate the site and analyse usage.

 

11. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be notified via email or platform message. Your continued use of Spellwiz indicates acceptance of the updated policy.

 

12. Contact Us

For any privacy concerns or questions:
Email: info@spellwiz.com